TOWN OF COCHITI LAKE

MINUTES OF ASSEMBLY MEETING
MONDAY, APRIL 17, 2006
FIRE STATION

I.                  CALL TO ORDER
Mayor Donica called the meeting to order at 7:00 p.m.  Assembly members in attendance were Frank Hart, David Fairman, Mary Ann Closson, and Freda Donica.

Approval of Agenda:

Frank Hart made a motion to approve the agenda as printed.
Mary Ann Closson seconded the motion. 
The motion passed with a four to zero vote.

Approval of Minutes of 03-27-06 meeting:

David Fairman made a motion to approve the minutes of the 03-27-06 meeting.
Frank Hart seconded the motion. 
The motion passed with a four to zero vote.

II.               NEW BUSINESS

1.     Approval of Budget Adjustment to Library Budget:
Mary Ann Closson made a motion to approve the Budget Adjustment to the Library Budget.
Frank Hart seconded the motion.  Mayor Donica stated that the adjustment was a reduction of $2,500 in revenue, and spending.  The GO bonds would be spread over two years instead of one year.  
The motion passed with a four to zero vote.

2.     Approval of February & March Financials:

Frank Hart made a motion to approve the February & March financials.
Mary Ann Closson seconded the motion.  Frank Hart stated that the only change to the February budget was the adjustment for the GO bonds for the library.  The total owed on property taxes is $18000 with about $11,000 still uncollected for this year.  There were 321 tax bills sent out with 242 returned paid leaving about 79 unpaid.  The purchase of the high speed internet and the large screen TV will be reimbursed.  Total expenses are $9,000 under budget.  Legal fees owed is about $7,500.  These fees have to be paid within this fiscal year.  The town has spent $100,000 of the $123,900 LCAA grant for this fiscal year, and the town has not taken any interest money from Raymond James.  The motion to approve the February & March financials passed with a four to zero vote.

3.     Approval of Ordinance 2006-2, Town Employee Bonds:
David Fairman made a motion to approve the posting of Ordinance 2006-2, Town Employee Bonds.

Mary Ann Closson seconded the motion.  Mayor Donica read the ordinance.  The blanket bond covers the Town Administrator, Town Clerk, Librarian and the EMT Fire/Fighter who all handle money for the town.  It was asked why the EMT/Fighter was referred to as a Town employee since the contract was with the county.  Mayor Donica stated that the contract to provide services was between the county and the town.  To provide these services the town hired an EMT/ Firefighter.  The motion to approve the posting of this ordinance passed with a four to zero vote.

4.     Election of Mayor & Mayor Pro Tem:
Mary Ann Closson made a motion that Freda Donica continue as the Mayor for the Town of Cochiti Lake.
Frank Hart seconded the motion.  The motion passed with a four to zero vote.

David Fairman made a motion that Frank Hart be elected as the Mayor Pro Tem.
Mary Ann Closson seconded the motion. 
The motion passed with a three to zero vote.  Frank Hart abstained from voting.

5.     Proposal for Repair and Repainting of the Mail Room Space:

Barbara Hinnenkamp presented a proposal on how the mailroom space could be repaired and repainted.  She asked Bob Slingsby to give her an estimate on the electrical work.  The light fixtures need to be replaced given the age.  The cost of the light fixtures would be about $150 and labor would be another $150.  There would be five fixtures installed.  She did ask that a light be put right outside the back door bringing the number of fixtures to six.  She wanted to have the bulletin boards replaced and the walls repainted to make it more appealing and brighter.  The entry is an issue of safety and could be done with Terra Turf, which is recycled tires.  Another idea is to do the flooring with Oliphant carpet a recycled nylon for indoor-outdoor use.  This would be much more affordable.  The total estimated cost would be approximately $1,200.  The town would be required to put in $300 and Barbara would try to get the rest of the money from different town entities.

III.           FOR THE GOOD OF THE ORDER

D. Craig made an accusation about a conflict of interest with the ambulance drivers, and Assemblyman, David Fairman said it was all right to raise the question, but to make an accusation is inappropriate.  Mayor Donica said she would look into the conflict of interest question.

A.    Baumgarn – Are we going to have an election for the appointed Assembly member position?

Mayor Donica stated no, citing section 1600 of the Charter defining a General Election.  Mr. Fairman would serve out the term for the position vacated by Mrs. Alexander and that would end in 2007.

W. Knightly – I have not heard anything said tonight that would indicate a conflict interest.  Conflict of interest is when you as a town employee, can influence a decision to pay you a sum of money. 

IV.             ANNOUNCEMENTS

Next Assembly meeting, Monday, May 22, 2006

V.                ADJOURNMENT

David Fairman made a motion to adjourn the meeting.

Mary Ann Closson seconded the motion.  The motion passed with a four to zero vote.  The meeting adjourned at 8:00 p.m.

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